Administrative Assistant - Job Description



Your primary responsibilities will be as follows:

  • Performing a variety of administrative and clerical office support activities.
  • Support multiple Partners through calendar and email management, invoicing, A/R and other administrative functions.
  • Review upcoming deadlines and work requirements with Partner(s); manage the flow of work to the Partner(s) such as documents for review/signature; maintain correspondences with clients on behalf of Partner(s).
  • Coordinate and schedule internal and external meetings, appointments and travel arrangements.
  • Prepare, review and modify general templates, letters, reports, Word documents, Excel workbooks and other correspondence materials.
  • Prepare, format and edit client correspondence, presentations, proposals, reports and spreadsheets on behalf of Partner(s).
  • Assist in the preparation of regularly scheduled reports.
  • Create, maintain and update spreadsheets.
  • Fax, photocopy and scan documents, as required.
  • Uphold electronic and paper filing systems.


A successful candidate will have:

  • Minimum three (3) years of related administrative experience.
  • Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint; Experience working with CaseWare and ProFile is an asset.
  • Flexibility to work overtime when required.
  • Strong understanding of a client-focused environment including related deadlines and the ability to work to meet those deadlines.
  • Excellent interpersonal, communication and organizational skills.
  • Attention to detail and accuracy.
  • Strong work ethic and the ability to work independently and as part of a team.
  • Previous experience working in a partnership or professional services firm is an asset

We offer a competitive remuneration package based on experience and qualification. Qualified candidates are invited to submit their applications here or by email to